Administrative Assistant

Date: 12 May 2024

Location: PL

Company: International SOS

International SOS is the world’s leading medical and security services company with over 12,000 employees working in 1,000 locations in 90 countries. Established 35 years ago, we have become the market leader in global telehealth services and digital health solutions for an extensive client base of Fortune 500 companies, NGO’s and governments around the world.

About the role

Frontex has awarded International SOS to provide medical services, support services, and to carry out medical tests and analyses for Frontex employees, as well as to provide additional medical-related services. As part of this contract, International SOS should establish Medical Service (MS) in Frontex premises to provide high-quality medical services and carry out medical tests and analyses for Frontex employees and candidates.

About Frontex: 

Frontex, located in Warsaw, Poland and is at the forefront of European border and coast guard management. Frontex's mission is to manage external borders efficiently while upholding fundamental rights and enhancing the European Union's return policy. With a dedicated team of over 2500 staff members, Frontex is committed to the safety and security of Europe's borders.

Key responsibilities

As an Administrative Assistant with Frontex through International SOS, you will play a crucial role in supporting Frontex's employees' medical services and examinations. Your responsibilities will include file preparation, document management, scheduling medical appointments, and assisting with correspondence and calendar management.


  • Prepare, update, follow-up, and file important documents.
  • Manage document flow and organization.
  • Coordinate annual medical check-ups and pre-recruitment medical examinations for Frontex employees.
  • Liaise with medical centers abroad to schedule appointments for employees and candidates.
  • Assist with order management related to medical examinations.
  • Manage correspondence and maintain the Medical Service calendar.

About you

  • Secondary-education diploma.
  • Minimum of 1 year experience as an administrative assistant in a medical environment.
  • Proficiency in English (minimum level C1) and knowledge of Polish (minimum level B2)
  • Strong communication, organization, and planning skills.
  • Ability to work effectively in a multicultural environment.
  • Highly motivated with the initiative to work under pressure and minimal supervision.
  • Customer-service oriented mindset.
  • Proficient in IT skills and office tools.


Join Us: If you are ready to embark on an exciting career journey with Frontex and International SOS, apply now to be part of our dynamic team! Let's work together to ensure the safety and security of Europe's borders while upholding fundamental rights and values.

At International SOS, we offer a great working environment, thanks to our commitment to flexible working, diversity, and development.  We encourage every person to be their personal best by creating an environment of inclusion, equality and support.

International SOS has been recognised as a Top Employer in the UK by the Top Employer’s Institute (TEI) for 2021.