Executive Assistant

About the role

We are looking for an experienced Executive Assistant  to support  our CFO, in Chiswick, West London.  You will will provide high-level administrative support, ensuring the efficient operation of the CFO’s diary and day to day operations. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion.  This is an excellent opportunity for an experienced Executive Assistant, with previous experience in a professional services  or financial services company.

Key responsibilities

• Manage the CFO’s calendar, including scheduling meetings, appointments, and international travel arrangements, including visas.  
• Prepare and edit correspondence, reports, presentations, and other documents. 
• Coordinate and organize meetings and follow up on action items. 
• Handle confidential information and maintain the highest level of discretion. 
• Liaise with internal and external stakeholders on behalf of the CFO. 
• Manage expense reports and ensure timely reimbursement. 
• Perform other administrative duties as required to support the CFO and direct reports 
• Ability to recognize and understand the urgency of key issues and take immediate action as appropriate 
• Coordinate special projects and initiatives as directed by the CFO. 
• Assist in the development and implementation of office policies and procedures.

General Manager Client Services COE (20%) 

• Manage the GM’s calendar, including scheduling meetings, appointments, and travel arrangements. 
• Coordinate and organize meetings 
• Perform other administrative duties as required to support the CFO and direct reports 
• Manage expense reports and ensure timely reimbursement.

General Manager, Government Services (10%) 

• Schedule adhoc meetings as and when requested 
• Manage expense reports and ensure timely reimbursement

About you

• Previous  experience as an executive assistant in a professional services or finance company
• An understanding of the finance lifecycle preferred
• Excellent  proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Teams 
• Excellent organizational and time-management skills. 
• First class written and verbal communication skills. 
• Ability to work independently and as part of a team. 
• High level of professionalism and discretion. 
• Attention to detail and problem-solving skills. 
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. 
• Good  interpersonal skills and the ability to build relationships with stakeholders. 
• Proactive approach to problem-solving with strong decision-making capability. 
• Ability to adapt to changing priorities and handle unexpected situations with ease 

Benefits

• Hybrid working: 3 days in the office. 
• Private health care, dental cover, pension scheme, life insurance
• Discount schemes (Cycle2work, season ticket loans, gym discounts)
• Access to our Employee Assistance & Employee Support Programme
• Access to Chiswick Business Park Enjoy Work events (if based in London)

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