Executive Assistant- 12 month FTC

About the role

We are seeking a highly organized and proactive Executive Assistant to support our Chief Marketing and Communications Officer (CMCO). The ideal candidate will be adept at managing complex schedules, coordinating high-level meetings, and handling confidential information with the utmost discretion.

Key responsibilities

• Manage the executive’s calendar, schedule appointments, and handle calls.
• Screen incoming calls and correspondence, responding independently when possible.
• Organize programs, events, meetings, or conferences, including arranging facilities and caterers.
• Coordinate all meetings required to support the marketing function.
• Provide support for complex meetings or Team calls for the CMCO’s direct reports.
• Collaborate with other Executive Assistants and general affairs personnel for office logistics.
• Perform invoice management and liaise with global finance departments and suppliers.
• Maintain organizational charts on Visio and handle confidential corporate and personnel matters.
• Prepare agendas, notices, minutes, confidential correspondence, reports, and presentations.
• Arrange detailed travel plans and itineraries, including visas and travel-related documents.

About you

• Proven experience as an Executive Assistant or in a similar role.
• Exceptional organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Visio).
• Ability to handle confidential information with discretion.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and as part of a team.

Benefits

• Hybrid working: 3 days in the office. 

• Private health care, dental cover, pension scheme, life insurance
• Discount schemes (Cycle2work, season ticket loans, gym discounts)
• Access to our Employee Assistance & Employee Support Programme
• Access to Chiswick Business Park Enjoy Work events (if based in London)
• We celebrate diversity on a global scale and encourage every colleague to bring their personal best by creating an environment of inclusion and equal support

Address: Building 4, 566 Chiswick High Road London W4 5YE United Kingdom

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