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Accounts Receivable Coordinator

Date: 20-Jul-2022

Location: Aberdeen, ABE, GB

Company: International SOS

International SOS’s global centre of excellence for offshore and occupational health is headquartered in Aberdeen.  Led by a team of industry-experienced clinicians, we have substantial expertise in mitigating offshore and occupational health risks as well leading on the health component of any offshore health event or emergency.  Today we support over 140 offshore sites in UKCS, 60 of which are O&G producing assets.

Job Description

The Accounts Receivable Coordinator reports to the ‘Controller – Accounts Receivable’ assisting with all aspects of Billing and Collections within the Occupational Health (OH) legal entities, supporting the integrity of the Working Capital.  The Accounts Receivable Coordinator will be responsible for a group of clients from invoicing to cash collection. The Accounts Receivable Coordinator will provide a first-class customer experience to ensure timely cash collections and a positive customer relationship. 

This position can be hybrid working setup with our Aberdeen Office. We invite applications from candidates who reside in Aberdeen or Aberdeenshire, Scotland. 

Responsibilities

•    Ensure that all sales invoices are processed on a timely and accurate basis and within strict business reporting deadlines;
•    Responsible for minimising the volume of sales accruals by proactively seeking billing information and assisting the Controller – Accounts Receivable collate/review their integrity each month
•    Assist the co-ordination of customer invoice queries to ensure that these are resolved in a timely manner; including liaison with relevant departments to reduce errors
•    Responsible for reporting aged debt and providing commentary on balances/issues
•    Ensure effective cash collections within pre-set working capital KPI’s
•    Regular communication with both internal and external stakeholders to ensure they are aware of the payment status and any queries/actions
•    Prepare statements of accounts for customers and management on a monthly basis
•    Support Controller – Accounts Receivable with all system and process improvements and/or changes relating to Accounts Receivable, ensuring that a positive proactive approach is adopted
•    Support the provision of information to auditors on all matters relating to Accounts Receivable as well as liaison with auditors on subsequent follow up queries;
•    Provide ad-hoc assistance to Accounts Payable/Treasury as and when required
•    Support Treasury with cash forecasting to ensure accurate and timely information is provided 
•    Ensure strict adherence to the Delegation of Authority at all times

Experience, Skill & Knowledge

Required Skills and Knowledge 
•    Extensive experience of working in a finance department;
•    Proficient in Microsoft Office (Excel, PowerPoint and Word)
•    Ability to work under pressure whilst maintaining attention to detail and a high level of accuracy
•    Enjoys working in a fast-paced environment

Required Competencies 
•    Customer focused, with a friendly, positive outlook to provide first class customer experience

Required Work Experience 
•    Previous Accounts Receivable experience desirable

At International SOS, we offer a great working environment, thanks to our commitment to flexible working, diversity, and development.  We encourage every person to be their personal best by creating an environment of inclusion, equality and support.

International SOS has been recognised as a Top Employer in the UK by the Top Employer’s Institute (TEI) for 2021.