Personal Assisstant

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Date: 27 Jan 2026

Location: London, GB, W4 5YE

Company: International SOS

At International SOS, we are in the business of protecting and saving lives. For 40 years, we have delivered customised security risk management, health, and wellbeing solutions to organisations worldwide. With a presence in 90 countries and a team of nearly 13,000 experts, we provide 24/7 support to help organisations fulfil their Duty of Care responsibilities.

Now, we’re looking for talented individuals to join our team and make a difference.

About the role

This role provides comprehensive administrative and organisational support to the General Manager, Northern Europe, and the wider Leadership Team. You will act as a central coordination point, ensuring smooth operations and effective communication across the business.

Key responsibilities

  • Manage correspondence, including letters, reports, presentations, and meeting materials.
  • Coordinate and manage diaries, meetings, conference calls, and travel arrangements.
  • Oversee email management, screening, and follow‑ups to ensure timely responses. 
  • Act as a first point of contact for internal and external enquiries, delivering a professional experience.
  • Support planning and delivery of events, townhalls, and conferences.
  • Prepare meeting minutes and maintain accurate records on Teams.
  • Process invoices, expenses, travel requests, and team holiday approvals 
  • Assist in producing and formatting documents using Word, Excel, and PowerPoint.
  • Lead or contribute to ad‑hoc projects as required.
  • Support the Sales Team, including preparing commission documentation and coordinating new‑starter inductions.

About you

  • Proven PA experience at Director level or above.
  • Excellent communication skills and the ability to work with senior stakeholders.
  • Highly organised, proactive, and able to manage multiple priorities.
  • Strong IT skills across Microsoft Word, Excel, and PowerPoint.
  • Adaptable, culturally aware, and comfortable working in a fast‑paced environment.

Benefits

  • Hybrid working
  • Cycle2work, season ticket loans, gym discounts, childcare vouchers
  • Access to our employee assistance & employee support programme
  • Experience the “Enjoy Work” entertainment and events at Chiswick business park

Our Address: Building 4, 566 Chiswick High Road, London, W4 5YE 

#LI-Europe #LI-AG1

By joining International SOS, you will contribute to a global network dedicated to protecting people and organisations. We offer a dynamic and respectful workplace where expertise, innovation, and collaboration drive our success. International SOS has been awarded as a Top Employer in the UK by the Top Employer’s Institute (TEI) for 2025.

13,000 experts | 1,200+ locations | 90 countries | 110+ languages

Start your journey with us today. Apply now!