Administrative Coordinator

About the role

Be at the heart of international impact.
Location: Hybrid (3 days/week in office) | Global organisation | Permanent

Are you ready to step into a role where your organisational brilliance powers international government contracts and helps deliver projects that shape real-world outcomes?

As our Administrative Coordinator, you will enable the work of senior leaders who drive critical global operations. You will become a trusted partner to high-profile executives, ensuring they can focus on advancing initiatives with governments, public institutions, and key industry stakeholders worldwide.

This is a fast-paced, high-visibility role at the intersection of strategy, logistics, and executive operations, where your work will be noticed, appreciated, and impactful from day one.

• You will build a powerful internal network, working closely with executives who influence policy, shape public-private partnerships, and deliver critical services worldwide.

• This is an opportunity to make your mark in a global organisation, with huge scope to develop and grow.

Key responsibilities

• Be the go-to strategic support for senior leaders. You will coordinate their international meetings, events, and travel across multiple time zones.

• Manage complex logistics for VIP delegations and global government engagements, from secure building access to diplomatic visitor arrangements.

• Oversee travel, visas, accommodation, and itineraries for senior executives representing the organisation on the world stage.

• Coordinate induction schedules, team meetings, and high-stakes offsite events that bring together the brightest minds in the company.

• Partner with Facilities, Security, HR, and Communications teams to deliver flawless end-to-end experiences for executives and guests.

• Ensure all behind-the-scenes details are handled with precision so our leaders can focus on transforming international contracts into real-world results.

About you

• Experience in administrative coordination or executive support within a fast-paced corporate or professional services environment.

• Outstanding organisational skills and calm under pressure juggling competing priorities with ease.

• Strong communication and relationship-building skills to confidently collaborate with high-profile senior leaders and stakeholders worldwide.

• Tech-savvy and detail-obsessed, with proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint); SAP/Concur experience a plus.

• A proactive problem-solver who anticipates needs, takes initiative, and makes things happen.

Benefits

• Hybrid role: 3 days per week in the office, flexibility based on business needs

• Bonus scheume of up to one month extra per annum

• Performance-based salary review every 12 months

• Generous Pension scheme, BUPA private health care and dental plans

• Structured career path with genuine career progression in a global organisation

• Offices located in Chiswick Business Park with excellent access to local transport options

• The business park has access to an on-site health and fitness centre, subsidised on-site canteen, access to bikes, showers and lockers

• Warm, supportive and open company culture. International, modern and vibrant work environment

• We celebrate diversity on a global scale and encourage every colleague to bring their personal best by creating an environment of inclusion and equal support