Payroll Specialist

About the role

The Payroll Specialist is responsible for developing procedures for and the preparation, documentation, and disbursement of all payroll checks, payroll taxes, and employee benefit payments. Reviews additions and changes to ADP payroll system (e.g., changes in salary, benefits, tax withholdings, etc.). Works with a team of professionals to ensure that the organization's payroll is processed accurately and on time. Activities include distributing and preparing payments, benefits, taxes, and payroll deductions; calculating overtime, shift payments, sales commissions, and bonuses; maintaining payroll records. Respond to inquiries. This position reports directly to the HR Business Partner for Canada and operates completely autonomously in all payroll operational areas requiring minimal direction on payroll issues.

We are currently staffing for a temporary (3 month contract) Payroll Specialist to join our Leduc office. This is a full-time opportunity with the possibility of extension. The hours are Monday to Friday 8:30 am until 5:00 pm (Mondays/Fridays are work from home; Tuesday, Wednesday and Thursday are physically in office).

Key responsibilities

•    Process and oversee payroll, payroll records and payroll data. 
•    Ensure accounting distribution and preparation of deductions.
•    Ensure proper governmental reporting and compliance. 
•    Process and oversee any irregular payments (sales draws, bonus payments, retention payments, expenses claims, etc.)
•    Work with HR on a regular basis to assure complete coordination of pay, benefits, and deductions. Resolve payroll issues escalated by Managers. 
•    Discuss payroll matters directly with employees.
•    Review and verify wages computed by using audit reports and correct errors prior to processing payroll to ensure accuracy of payroll. 
•    Review payroll activities, processes and systems to maximize efficiency and improve performance. 
•    Maintenance of current tax laws/requirements in processes and ADP.
•    Maintenance of ADP database.
•    This position works collaboratively with business units to ensure that payroll is processed accurately. 
•    Adheres to payroll processing guidelines and deadlines; data integrity and compliance with internal controls. 
•    Partners with Payroll Accountant or their functional equivalent to ensure the accurate and timely posting of transactions and journal entries affording continuity between payroll and accounting functions.
•    As part of the human resources team, supports and administers HR functions as they relate to compliance and payroll.

About you

•    The person who holds this position will be required to not only work within a team, but is responsible for establishing and nurturing a team environment that facilitates smooth project delivery.

•    The ability to solve problems and make concise and informed decisions is essential.

•    A collaborative and confident personality will assist in facilitating your ability to interact with all key personnel thereby ensuring the effective delivery of contract requirements.

Required Skills and Knowledge 
•    Progressive payroll processes experience. 
•    Extensive knowledge of employment and payroll tax laws, regulations, principles, methods, and techniques.
•    In depth familiarity of ADP Payroll processing systems

Required Competencies 
•    Excellent time management and organizational skills. A high attention to detail is essential.
•    Strong quantitative skills, data analysis and spreadsheet knowledge
•    Solid customer relations skills and ability to handle highly sensitive/confidential information.
•    Strong Microsoft Office skills. Working knowledge of HRIS and reporting skills is required.
•    Excellent oral and written communication skills and strong interpersonal skills a must. Must be comfortable interacting with associates at all levels including senior management.
•    Must be self-motivated, strong problem solver, and detail-oriented.

Required Qualifications
•    Payroll Certification to the CPA or demonstration of working towards the certification is preferred