Accounts Payable Specialist

About the role

International SOS is looking for an energetic and collaborative individual to join the finance team as an accounts payable specialist. The role requires working in a fast-paced and dynamic environment, where you will be trained on International SOS’s processes and work closely with other members of the finance team to ensure the department meets all KPIs and objectives as a team.

The accounts payable specialist will play a key role as an interface between the Finance and Medical Services organizations stakeholders. The individual will ensure timely and accurate payment of vendor invoices, expense vouchers as well as maintain accountability for communication and liaison between various organizations within International SOS, vendors, and finance. The position will adhere to and maintain International SOS standards and procedures and will ensure operational integrity of the accounts payable process and various stakeholders. This role is also responsible for the overall financial tracking of invoices and expense vouchers as well as reconciliation and preparation of vendor statements.

This is a full-time hybrid role: Mondays/Fridays working from home; Tuesdays, Wednesdays and Thursdays working in person at our Leduc office. The hours are Monday to Friday 8:30 am until 4:30 pm.

Key responsibilities

•    Entering vendor invoices in Concur, Great Plains
•    Setting up new vendors in Concur, Great Plains and PTP and requesting appropriate information 
•    Extracting approved invoices and expense vouchers from Concur and extract to Great Plains for payment
•    Manage credit card share point, uploads, review, request information and extract journal
•    Monitor PTP, review and code invoices that have been entered and send to appropriate approver
•    Correspond with vendors regarding invoicing issues/disputes/updates and payments made
•    Support/assist finance department with invoices that are rebillable to clients
•    Manage compliance with the General Affairs Policy and Procedures (GAPP) at all times
•    Support with any other tasks/projects as assigned

About you

•    The person who holds this position will be required to not only work within a team, but is responsible for establishing and nurturing a team environment that facilitates smooth project delivery.

•    The ability to solve problems, think critically and high attention to details is essential.

•    A collaborative and confident personality will assist in facilitating your ability to interact with all key personnel thereby ensuring the effective delivery of contract requirements.

Required Skills and Knowledge 
•    Detail oriented
•    Good interpersonal skills with a service focus mentality
•    Analytical in identifying areas for improvement in processes
•    Intermediate skills in MS Excel and MS Teams
•    Excellent communication skills, both written and verbal

Required Competencies 
•    Ability to work under pressure and deliver results to deadlines
•    Ability to multitask is key
•    Proactive in liaising with major stakeholders within the organization
•    Can work well with other employees & managers within the organization
•    Independent and a self-starter

Required Work Experience 
•    2+ years of experience in a similar role in medium to large local or multinational organizations 

Desirable Qualifications
•    Diploma/Certification in business admin considered an asset but not required for this position

Required Languages
•    English