Talent Acquisition Specialist

About the role

We are currently looking for a Talent Acquisition Specialist to join our team in Japan. This individual is responsible for leading the attraction, sourcing, screening, and offering processes for both medical and non-medical roles, as well as providing support for HR tasks at the Tokyo site.

This is a permanent and full time position, based in our office in Akasaka, Tokyo.

Key responsibilities

• Conduct briefing calls with hiring managers and advise on sourcing strategy and recruitment process and timelines.
• Advertise roles and manage candidate responses, filtering CVs against the selected criteria for the role. 
• Leverage online recruiting resources, Linked In and in-house ATS to identify and recruit the very best candidates. 
• Conduct telephone interviews to ascertain suitability, and provide a shortlist of qualified applicants within the agreed timescales.
• Manage the interview process and support with the planning of Open Days and assessment centres as appropriate
• Provide detailed and constructive feedback to both internal and external candidates throughout the selection process.
• Interview candidates selected with the hiring managers using competency based interviewing methodologies. 
• Manage the scheduling and logistics of all interviews between candidates and hiring managers.
• Ensure post-interview feedback is given to interview teams and candidates. 
• Manage the offer, negotiation, closing process including required administrative components.
• Maintain accurate documentation on all candidates to ensure a robust and thorough audit trail. 
• Track KPI and SLA information as required for reporting purposes.
• Support the onboarding process to ensure a smooth transition for new hires.
• Provide comprehensive support for HR tasks at the Japan site.

About you

• Excellent written and oral proficiency in both Japanese and English (TOEIC score of 800 or equivalent English proficiency)
• Strong cross-cultural communication skills
• Must hold a Bachelor's degree
• Previous experience of recruitment in an in-house role is essential. Agency experience is a plus
• Experience of recruiting roles in Japan. Prior experience of recruiting medical roles (doctors/nurses) is advantageous, but not essential
• Ability to manage multiple roles/activities in a fast-paced environment through multiple stakeholders 
• Strong IT skills including MS Office 365 and HR tool systems
• Previous experience of competency based interviewing techniques. Other selection methods, including use of psychometrics are highly desirable
• Experience of Linked In/CV searching and using innovative methods/channels to source candidates
• Ability to handle sensitive and confidential information appropriately
• Excellent stakeholder management experience and communication/influencing skills