Accountant

Overall Purpose of the Job

-The Accountant will be part of a local finance team that is responsible for the overall financial control of the Japan legal entity and will support the team to maintain and develop the existing processes to fulfil business requirements and objectives.
-The role will primarily support the Accounts Payable (AP) end-to-end processes. AP includes government services programs i.e. US Department of Defence, NATO, United Nations, European Union and other governments around the world, trade providers i.e. domestic hospitals and clinics, and non-Trade providers i.e. domestic vendors / service providers/ credit cards. 
-This role is required to provide effective and efficient day-to-day operational and administrative finance support in line with the requirements under the Government Services contractual agreements and Intl.SOS policies and procedures, support GSS and ensure that all provider invoices are recorded and are paid according to their credit terms and resolve any billing and payment queries from external parties, both provider and related clients, internal network support teams, and assistance centres.  
-The successful candidate should enjoy working with colleagues from other countries and be driven and motivated to work both independently and as part of a team.
 

Key Responsibilities

-To work alongside the Finance and Billing teams to ensure that all financial requirements related to the payment of providers are documented, communicated and maintained;
-Support CoE and GSS Kuala Lumpur in the processing and payment of providers by ensuring that invoices are sent/ scanned to GSS in a timely manner and coded correctly;
-Ensure that provider invoices are paid in line with their credit terms by tracking the status of the invoices;
-Review payment runs to ensure completeness of payments;
-Co-ordinate, resolve and respond to provider and customer queries related to billings and payments received either by email or telephone;
-Act as a point of contact for GSS and CoE;
-Manage vendor registration process including bank details;
-Maintain and track daily cash balances and support payment and receipt queries;
-Provide overall assistance to the Finance Control Manager, finance colleagues and GSS;
-Support with any ad hoc administrative and accounting tasks.
 

Job Profile

Required Skills and Knowledge
-Experience in multi-cultural and fast paced environment (ideal but not essential);
-Minimal 3 years relevant experience;
-Highly proficient IT skills, particularly Microsoft Excel.

Required Competencies
-ERP and financial management software experience. SUN or Cognos experience is an advantage;
-Adaptability/Flexibility – Successful performance in changing environments, positive attitude to change, willing to use new techniques, modifies behaviour successfully in response to change;
-Attention to detail – Follows established procedure, develops systems to check accuracy such as checklists;
-Sustainability and Accuracy – Maintain routine works in a timely manner at all times;
-Teamwork – Actively encourages a team culture, provides honest and constructive feedback, performs own team duties responsibly and effectively, builds trust, actively listens and checks understanding;
-Pressure tolerance – Maintains performance under pressure, manages stress, identifies ways to reduce work stress, use appropriate coping mechanisms;
-Internal customer service – Actively listens and seeks information, identifies internal customer need and checks understanding, builds rapport, develops relationships with key internal customers, confidence in building relationships at all levels;

Required Qualifications 
-Boki 3 or above required

Required Languages 
-Japanese – Native, English - Business level